AURIC Digital Intake System

To maintain the highest level of security, AURIC has a structured and secure digital intake system for handling client data:

​

• Dropbox Business Plus (SOC 2, SOC 3): All client files and AURIC operational data are securely stored in Dropbox Business Plus, which features end-to-end encryption and 2-step verification to prevent unauthorized access.

​​

• Website Form Submissions: AURIC never requests sensitive information through web forms. All sensitive data is handled exclusively through Dropbox, ensuring a secure intake process.

Cybersecurity Protocols

AURIC employs a multi-layered security approach to protect our network, systems, and data:

​

• Network & Systems Protection: We utilize Norton 360 Deluxe with the following security features:

  • Privacy Monitor (Identity & Data Protection)

  • Dark Web Monitoring (Alerts for Compromised Credentials)

  • Secure VPN (Encrypted Internet Traffic)

  • Password Manager (Encrypted Credential Storage)

  • Two-Factor Authentication (2FA) Enabled for additional security

  • Device Security (Antivirus & Malware Protection)

​​

• Data Backup & Redundancy: All files stored in Dropbox are regularly backed up to iCloud to ensure business continuity. Additional backup solutions will be integrated upon securing an MSP cybersecurity plan.

​​

• Strict Access Controls: AURIC enforces role-based access controls (RBAC) to ensure that only authorized personnel have access to sensitive data.

AI Data Governance & Compliance

AURIC integrates AI-powered analysis into executive communication assessments while maintaining the highest standards of privacy, security, and compliance.

​

• Data Privacy & Protection:

  • No long-term storage of sensitive executive data.

  • AI analysis results are securely transmitted and never shared externally without consent.

  • Anonymization protocols ensure client confidentiality.

​​

• AI Usage Policy & Ethical AI Practices:

  • AURIC follows strict ethical AI usage guidelines to ensure transparency and compliance.

  • Our AI systems analyze data securely and are designed to align with privacy regulations, such as GDPR and CCPA where applicable.

​​

• Third-Party AI Tool Usage & Data Handling:

  • Otter.ai is used for transcription purposes only and does not retain client-sensitive insights beyond its intended function.

  • Client transcripts are stored securely in Dropbox Business Plus (SOC 2, SOC 3 compliant) after processing.

  • Transcripts are deleted from Otter.ai after processing to maintain confidentiality.

  • AURIC does not rely on third-party AI for long-term storage of executive communication data.

  • Clients may opt-out of AI-powered transcription upon request.

​​

• Data Retention & Deletion Policies:

  • Clients have full control over their data and may request deletion of AI-analyzed content at any time.

  • AURIC does not retain raw executive communication data beyond its analytical purpose.

​​

• AI System Security & Access Controls:

  • Multi-factor authentication (MFA) and strong encryption standards are applied to all AI-related data handling.

  • Strict access policies ensure that only authorized personnel interact with AI-analyzed data.

Ongoing Security Enhancements

AURIC is continuously strengthening its security framework. Future enhancements include:

​

• MSP Cybersecurity Plan: A comprehensive managed security service will be implemented to enhance monitoring, threat detection, and response protocols.

​​

• Additional Backup Redundancies: We are evaluating expanded cloud and offline storage options to further improve data resilience.

​​

• Continuous Security Audits: AURIC will conduct periodic internal security audits to ensure compliance with evolving security standards.